Confirmation of bookings
1. All bookings are subject to availability and acceptance by GSTT Events, which will be confirmed by e-mail after GSTT Events has received the completed registration via Eventbrite, the related fee if required (the “Fee”), and anything else that Eventbrite and GSTT Events may require.
2. Upon Eventbrite’s written confirmation of its acceptance of your booking for a place at the event there shall be a legally binding contract between GSTT Events and you to which these terms and conditions apply.
3. GSTT Events reserves the right to refuse to accept any booking in its absolute discretion.
Fees
4. Fees for the Event are correct at the time of publication. GSTT Events reserves the right to change the Fees at any time but changes will not affect registrations which have already been confirmed by GSTT Events. The Fees (where required) are payable at the same time as you submit your booking form by credit card. You acknowledge that Eventbrite and GSTT Events cannot guarantee places held on a provisional basis and that places may sell out.
5. The Fees include: all items as advised on the booking prior to confirmation.
6. The Fees do not include travel to or from the Event or any accommodation costs incurred.
7. Under VAT Excise regulations delegates from all countries are required to pay VAT @ 20% on all Events taking place in the United Kingdom. For Events in other countries, delegates are required to pay any VAT, excise duty or other sales tax which is applicable.
Refund Policy
8. By agreeing to these terms and conditions, you are hereby agreeing to the GSTT Events cancellation and refund policy.
9. GSTT Events reserves the right to cancel your attendance at the Event and retain any Fees received in respect of your proposed Event attendance if you (or any of the shareholders or directors of the legal entity which You represent) become(s) subject to any Sanction, or continuation of these terms would (in the reasonable opinion of GSTT Events) expose GSTT Events or any of its affiliated companies to any Sanction, where “Sanction” means any sanction, prohibition or restriction under United Nations resolutions or the trade or economic sanctions, laws or regulations of the European Union, United Kingdom, Hong Kong or United States of America.
Your attendance at the Event
10. It is the responsibility of the attendee to ensure GSTT Events are notified of any special access requirements. Please advise of any requirements at the time of making your booking, or by notifying [email protected].
11. GSTT Events reserves the right, without any liability, to refuse admission or eject an attendee from an event for failure to comply with these Terms; or if in GSTT Events’ opinion, you represent a security risk, nuisance or annoyance to the running of the Event.
12. You are prohibited from making any video or audio recordings of the event or of any session within the event (virtual or physical) or use any recordings or photographs for commercial purposes.
13. You acknowledge that the event or part of it may be filmed by audio, visual, audio-visual or electronic means or photographed, including photographs of individuals or groups of delegates. You agree to permit GSTT Events, or any third party licensed by GSTT Events, to use and distribute such footage and photographs, which may feature images of yourself, in all or any media (including social media) whether now known or hereafter to be invented throughout the world in perpetuity for the purposes of advertising, publicity, reporting and otherwise in relation to the exploitation of such recordings and photographs. Please inform the Event organiser in writing prior to the Event day by email to [email protected] if you do not wish to be included in any individual or group photographs.
14. You are responsible for arranging your own appropriate insurance cover in connection with your attendance at the Event. To the maximum extent permitted by law, Eventbrite and GSTT Events shall not be liable for any kind of loss or damage to you or your personal property, unless caused by our negligence.
15. Materials distributed by or on behalf of GSTT Events at an Event may not be reproduced without GSTT Events’ permission.
Liability
16. Views expressed by speakers are their own and GSTT Events disclaims all liability for advice given or views expressed during an Event. Materials distributed at an Event are intended for information only and should not be relied upon.
17. To the maximum extent permitted by law, GSTT Events shall not be liable to You for any direct, indirect, economic or consequential loss or any loss of business, use, profit, anticipated profit, contracts, revenues, goodwill or anticipated savings arising in connection with this Agreement, even if You have been advised of the possibility of such loss or damage.
Your details
18. By submitting registration details, you agree to allow GSTT Events to contact you as required for the organisation and administration of the Event. GSTT Events will comply with our privacy policy in respect of your registration details and other information we hold about you.
19. GSTT Events will only contact you for marketing purposes, and will only pass on your contact details to sponsors for marketing purposes, to the extent that you expressly consent (for example, by opting in during the registration process).
20. Further information about the Event and our privacy policy is available on our website.
Other
21. These terms contain the entire agreement between you (the registered attendee) and GSTT Events.
22. If any provision of these terms is held to be invalid, illegal or unenforceable for any reason by any court of competent jurisdiction, such provision shall be severed and the remainder of the provisions will continue in full force and effect as if the terms had been executed with the invalid, illegal or unenforceable provision omitted.
23. Any express or implied waiver to perform any obligations under these terms will not prevent the subsequent enforcement of them.
24. A person who is not a party to these terms has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these terms.
25. These terms shall be governed by English law and You hereby irrevocably submit to the exclusive jurisdiction of the English courts. Nothing in this clause shall limit GSTT Events right to take proceedings against You in any other court of competent jurisdiction.
26. If You have any questions about these Terms & Conditions, please contact GSTT Events at our Registered Office address: Guy’s and St Thomas’ Education and Events, Commercial Directorate, 1st Floor Counting House, Great Maze Pond, London, SE1 9RT
27. These terms and conditions were published on 07 January 2021 and apply to all bookings placed from that date until these terms and conditions are superseded by a new version.